How do you design an asbestos survey template that stands out from the rest?
At Flow Software Solutions, we've been through the pain of designing an asbestos survey report, that meets all of these criteria. So we can give you some useful tips to help you create your template.
In this article, we'll take a detailed look at the asbestos management report template used within Flow Mobile Surveying, and why we've made specific design choices.
Make sure you comply with the relevant health and safety guidelines in your country when creating your report (e.g. HSE 264 guidelines)
The first thing your client sees. Eye catching and easy to understand.
The primary and secondary goals of the cover page are to identify the report and the surveying company.
What DON'T you need?
All of this information is handy - but doesn't help you fulfil the primary and secondary objectives
The main index page for your report. Find important sections from this page.
Structure your report carefully so readers can quickly navigate to important sections.
Specific information about the survey.
Information to include:
The scope of the work and the purpose, aims, and objectives of the survey.
The opening paragraph is a good place to mention any standards or guidelines you are following eg. HSG 264.You may want to include your legal disclaimers here too.
The scope of the survey and any scope variations.
Briefly describes the scope, type and extent of the survey and summarise the most important information, including: the locations with identified (or presumed) ACMs; areas not accessed (which should be specific to the survey and not generic); ACMs with high material assessment scores; clear notes on any actions (and priorities).
Materials which you confirmed as asbestos-containing.
The asbestos register will contain the same information in more detail.
Materials you suspected of containing asbestos, but turned out NOT to contain asbestos.
Inaccessible areas during the survey.
There may be several reasons for limited access, including:
With no access areas, it is assumed that asbestos is present, until a further assessment can be undertaken.
All identified – or assumed – asbestos in a workplace.
The person with management or control of a workplace must ensure an asbestos register is prepared and kept at the workplace.
A full list of the areas surveyed.
This will contain both non-asbestos containing and asbestos-containing materials.
Describes each asbestos-containing material in more detail.
Supplementary information for the asbestos management report.
The appendix may include high-quality floor plans which could not be included in the body of the report (you may have included a lower-quality version within the document itself)
Floorplans showing the location of confirmed (and suspected) asbestos-containing materials
The lab results for suspected asbestos-containing materials